By simply switching from scheduling employees on a
problematic spreadsheet to an efficient online system,
this company frees up over two months a year to spend on their business.
Hudson, WI – November 19, 2014 – The phrase “Time is Money” was coined by Benjamin Franklin. His intent was that good business people do not squander opportunities by wasting time. Great Bay Oral Surgery spent over eight hours a week scheduling staff on a spreadsheet. They recognized there must be a more time-efficient way to manage staff scheduling – allowing them to save time and money.
“The method I used to schedule staff previously was an Excel spreadsheet. The biggest disadvantage was when making updates/changes to a schedule already distributed, it meant copying and redistributing the new schedule. At times, this meant redistributing it three times in one week! With a growing practice, it was no longer feasible to operate this way. I needed to save time and allow my staff to have access to the most current, and accurate, staff schedule,” shares Kelly Druge, Clinical Supervisor, Great Bay Oral Surgery Associates, PA, Portsmouth, NH. “I was specifically looking for an online employee scheduling software. A colleague from Frisbie Memorial Hospital told me they used Aladtec for scheduling and workforce management. I reviewed the company’s demo and was sold on the key details and customization it offers.”
Druge states an annual subscription, versus a large upfront cost, was also influential in her decision to move forward. Many similar systems require a large capital investment or an inflated annual fee. It’s important to do your homework and compare features, and the related benefits, each software system offers. It’s also advisable to request a customized demo of any software system you’re considering – in order to determine whether it will fit your organization’s needs and budget. Also, find out if the system price is all inclusive or if you have to pay extra for certain features, tech support or software updates.
“What started out as selfish reasons for wanting online scheduling software, has turned into a great tool for myself AND my staff. It allows for quicker responses and has decreased duplicate time off requests drastically. We save over 30 hours a month in associated labor that we previously spent on the staff schedule,” adds Druge.
Because SaaS (Software as a Service) products, like Aladtec, are web based, they are accessible 24/7 from any computer, smartphone or mobile device via the Internet. Druge indicates having instant access to their schedule from anywhere is a great convenience to her and her staff.
“Another thing my staff loves is that this online system allows them to see, well in advance, if their co-workers have requested time off for a particular day or time period. This allows them to better plan for their own time-off. Employees know the staffing that’s required, so they won’t request time-off when they can see that they are needed to fill positions. This system has really cut down on time-off request conflicts,” says Druge. “Before, with the spreadsheet, staff would have no idea if someone was out of the office until they saw the new schedule, which was only a week or so in advance.”
In addition to scheduling, Aladtec’s system provides customizable workforce management solutions. For instance, instead of using paper forms and filing them away, you can customize, submit and store all your organization’s forms online. Training videos and company documents can be stored and viewed within the system’s library. You can conduct online chats with staff in the Discussions area and all necessary certifications can be tracked within the online system.
“The customization ability has been wonderful. It has truly enabled me to provide accurate and timely information to my staff. Not only regarding their work schedule but for their required training certifications as well. They now have the information at their fingertips that was once buried in my office!” Druge shares.
About Great Bay Oral Surgery Associates: With locations in Portsmouth, Somersworth, and North Conway, New Hampshire, they devote their practice to providing the highest quality oral surgery care and comfort for their patients. The dedicated team of surgeons, surgical assistants, and the caring office staff have earned a reputation on New Hampshire’s seacoast for extraordinary care. For more information please visit: www.greatbayoralsurgery.com
About Aladtec: They proudly provide online employee scheduling and workforce management software to over 1,300 organizations from a variety of industries. These customers count on Aladtec every day to help them save time and improve efficiency. For information about their affordable industry specific options, or to try a free trial, please visit www.aladtec.com.